How to Export WooCommerce Orders in CSV or XML Format

Choosing to do an e-commerce site with WordPress and WooCommerce requires processing orders on a daily basis, and sometimes the data needs to be exported from the WordPress dashboard in order to facilitate shipping or other etc.

Next, we'll show two ways to export WooCommerce order information to the CSV maybe XML formatThe methodology.

Why export WooCommerce orders to CSV or XML format?

One may wonder why export orders in CSV or XML format. The answer is simple - both formats are very versatile and convenient.

Most computers already have the software needed to read files in these formats. For example, CSV files can be processed using MS Excel, and CSV files can be viewed and edited using Google Sheets. XML files can be opened and edited using browsers such as Google Chrome, Mozilla Firefox, Microsoft Edge and Safari.

These files are easy to share and often have no problem being processed on different devices. This feature comes in handy when multiple people need to work on WooCommerce order files together.

Next, see how to export WooCommerce orders.

When do I need to import and export orders?

Exporting orders is necessary when backing up data or sharing it with external systems. Businesses often export orders to analyze trends, track sales and generate reports.

Of course, there are many other reasons to export order details, and here are some common scenarios:

Send orders in bulk via CSV files

It is efficient to send orders in bulk to third party warehouses (e.g. those looking for a proxy shipment) via CSV files. Using CSV files to process bulk orders is transparent, with all information recorded in a single file, making it easy for teams and warehouses to quickly access order details.

Requires specific data to generate reports

Accurate reporting is critical to business decisions and sometimes very specific order data is required to generate valuable reports.

For example, if you are analyzing the best-selling products, exporting order data by specific filters such as date, order type, or location gives you a clear picture of where revenue is coming from.

Batch import of manually placed orders (by phone or mail)

For businesses that take orders manually via phone, email, or face-to-face, importing those orders in bulk into an e-commerce system is key to keeping data centralized.

Batch importing manual orders can enhance the customer experience. No matter how customers place their orders, they expect fast and efficient service.

Offsite storage of order history

For businesses that process a high volume of transactions, storing order history in an off-site location is a good security measure. By regularly exporting order data and storing it in an external location, such as a cloud service or physical backup, you can protect your business from the risk of potential data loss.

Off-site storage is also very helpful for compliance and audits. Many industries require companies to keep order data for a certain period of time to meet regulatory requirements.

Method 1: Export Order Details via WooCommerce Built-in Import/Export Tool

Exporting data can be very useful, for example to see the best-selling products, to compare revenues over time or to understand stock levels. In this post, we'll cover how to export data as a CSV respond in singing XML formatExporting Order Details. First, let's understand how to extract order details in CSV format.

Export Order Details to CSV Format with WooCommerce

Here are the steps to do so:

Click on the CMS "WooCommerce" button to access the WooCommerce dashboard.

Upon completion.Go to the Reports section, as shown in the figure below.

Now, you will be taken to the Orders dashboard. Here you can view the various breakdowns of orders. Since I am using a new store as an example, there are no orders displayed.

The WooCommerce plugin generates reports for the following three categories:

• Orders
• Customers
• Stocks

In "(purchase) order"Under the category, different data options can be viewed:

• Sales by date
• Sales by product
• Sales by category

Then, select the desired time range for the report, either the default time period or a custom time period.

After obtaining the required order data, simply click on "Export CSV" (Export CSV) button, as shown below.

It's that simple! When finished, the CSV file will be automatically downloaded to your computer.

Once the download is complete, you will get a prepared spreadsheet file.

As shown above, the order details are categorized into different fields. The data can be modified in the spreadsheet as required.

Export Order Details to XML Format with WooCommerce

Exporting data in XML format is also a very simple process. Here are the steps:

First, enter the CMS DashboardAnd find "artifact" (Tools) option.

Then, go to "derive"option and select "(purchase) order".

Click "Download export file" (Download Export File) button. The file will be saved in XML format and can be opened and processed.

It should be mentioned that there are some limitations to this approach, for example:

• There is no control over the order fields.
• There is no control over the order timeframe.
• It is not possible to filter the data.

For those who need more sophisticated data exportingplug-in (software)is a much simpler method.

Below, we look at why using a plugin is better than relying solely on WooCommerce and WordPress native functionality to export CSV and XML files for orders.

Method 2: Export Order Details via WooCommerce Plugin

We'll use "Advanced Order Export For WooCommerce" Plugin to export WooCommerce order data. The plugin is compatible with WordPress 4.7 and higher and currently has over 100,000 active installs.

Now, let's understand how to export order details using the plugin.

The first step is to install and activate the plugin. Since the plugin is free, you can install it directly from the WordPress dashboard.

After the installation is complete, the plug-in willReplacing WooCommerce's Native Export FunctionalityThe

It will be noticed that the plugin offers a variety of options to choose from. Next, let's explore some of these features.

• Filters can be usedto refine the data. If you are looking for a specificDate rangeWithin the order, this feature comes in handy.
• In addition, it is possible to customize theName Export FileThis is an option that is not available in the native WooCommerce export mechanism.
• The product can then be used,our customers,haulageVarious categories such as further filter optimization.
• The plugin can also be used as an XMLrespond in singingCSVDownload files in formats other than

Once you have selected the desired filters, set the file name and selected the file type, you are ready to export the data.

Click below "derive" button and the file will be downloaded. It is that simple! The file can be viewed and manipulated and even shared with others or stakeholders.

Troubleshooting Common WooCommerce Order Export Issues

Now that the WooCommerce built-in export features and plugin methods have been introduced, an important issue is discussed next - common problems that may be encountered when exporting WooCommerce order data and their solutions:

Plugin incompatibility

One of the common causes of WooCommerce export issues is plugin incompatibility.WooCommerce relies on a large number of plugins to support different features, and when these plugins are incompatible with the export functionality, it can cause problems.

Solution:

For the time beingDisable recently installed or updated plug-ins, to see if the problem is solved.

Make sure that all activated plugins are compatible with the WooCommerce version.
Use a tool such as the Health Check plugin, which checks for plugin conflicts in a test environment without affecting the site.

Slow export or out of memory error

When exporting a large number of WooCommerce orders, you may experience a timeout or a significant slowdown in the export process.

Solution:

show (a ticket) public_html folder, locate and click on the wp-config.php Documentation:

show (a ticket) wp-config.php file, search for files containing WP_MEMORY_LIMIT of the line. If the line does not exist, you can add the following code to increase the PHP memory limit:

define('WP_MEMORY_LIMIT', '256M');

WooCommerce Export Tasks in Queue Not Completed

This issue is usually related to backend processing, server configuration or plugin conflicts.

Solution:

1. Opening wp-config.php file, make sure the following code does not exist:

define('DISABLE_WP_CRON', true).

This prevents WooCommerce export issues due to WordPress timed tasks being disabled.

2. If the code exists, delete it or set the value to false::

define('DISABLE_WP_CRON', false).

3. Use of similar WP Crontrol plugin manually triggers a timed task to check if the export has started processing.

Best WooCommerce Order Import/Export Plugin

Next, let's take a look at some of the best plugins that can accomplish import and export tasks.

1. Order Export & Order Import for WooCommerce

This is a plugin worth trying for exporting WooCommerce orders to different file formats.Order Export & Order Import for WooCommerce plugin is free to use and also offers paid features.

Plugin Information:

• Active Installations: 50,000+
• Supported Versions: WordPress 3 and higher.
• Average rating: about 4.7 (WordPress.org)

Key Features:

• Export WooCommerce orders to a CSV file.
• Import orders into WooCommerce from a CSV file.
• Export coupons to a CSV file.
• Import coupons into WooCommerce from a CSV file.
• Select specific columns from the order import CSV file to import.
• Batch update WooCommerce orders and coupons.

2. Import Export Suite for WooCommerce

This is a powerful plugin for efficiently handling import and export of WooCommerce data.Import Export Suite for WooCommerce is priced at $10.75/month.

Plugin Features:

• Not only does it support exporting order data files, but it also allows you to migrate data between different WooCommerce stores.
• A good choice for those who need advanced features to manage WooCommerce order data import and export.

Plugin Information:

• Average rating: about 4.3 (WooCommerce product store)

summarize

This is our complete guide to WooCommerce order exporting. For small WooCommerce stores with only a handful of orders per week, the export options provided by WooCommerce and WordPress are usually sufficient.

Frequently Asked Questions

Question 1: How to export all orders in WooCommerce?
responsive: can be accessed by navigating to WooCommerce > Orders, select the orders to be exported and use a file like the Order Export & Import for WooCommerce Such plug-ins download orders in CSV or Excel format.

Question 2: Can I export WooCommerce orders by date range?
responsive: Yes, it can be used Advanced Order Export For WooCommerce Plugin to export orders within a specified date range by setting custom date filters.

Question 3: How do I export a WooCommerce order with customer details?
responsiveUse WooCommerce Customer/Order/Coupon Export The plugin can export orders with customer details, including information such as name, email address and order details.

Question 4: What is the best plugin to export WooCommerce orders?
responsive::Advanced Order Export For WooCommerce The plugin is widely recommended for its ease of use, customization options and multiple export formatting capabilities.

Question 5: How to export all orders in WooCommerce?
responsive: Enter WooCommerce > OrdersSelect the export option and use the Order Export & Import for WooCommerce plug-in to export orders to CSV or Excel format.

Question 6: How do I export all my WooCommerce orders to Excel format?
responsive: can be used Order Export & Import for WooCommerce plug-in, select Excel as the file format during the export process to export the order as an Excel file.