Full Explanation of WooCommerce Email Settings: Optimizing Your Online Store Notification System

WooCommerce offers a variety of built-in email features to help you better manage and operate your online store. This guide will go over the email settings in WooCommerce, including the following:

• WooCommerce Plugin Built-in Email Notifications
• Setting the sender information
• Email template customization
• Individual e-mail settings
• Customized email templates (for developers)

This can be done in the WooCommerce > set up > emailFind these settings in.

E-mail notification

WooCommerce has a variety of email notifications built-in to help you communicate with customers and administrators in different situations. Below is a detailed description of each type of email notification:

1. new order - The system will send a new order email to the recipient of your choice upon receipt of the new order.
2. Canceled Orders - When an order is marked as canceled (if it was previously being processed or was on hold), the system sends an email of the canceled order to the recipient of your choice.
3. Order Failure - When orders are marked as failed (if they were previously in a Pending or Suspended state), the system sends an order failure email to the recipient of your choice.
4. Order Suspension - When an order is suspended due to Pending, Canceled or Failed status, the system sends a notification of this order and its order details to the customer.
5. Processing orders - After payment, the system sends an order notification to the customer containing the order details.
6. Completed orders - When an order is marked as complete, the system sends the customer an order completion email, which usually indicates that their order has shipped.
7. Order Refunds - When an order is refunded, the system sends an order refund email to the customer. This email can be set up for partial and full refunds.
8. Order Details - This email can be sent manually from the Edit Order screen to share invoice details and payment links with customers. This email contains settings for both paid and unpaid orders.
9. Customer Remarks - When you add an order labeled "Customer Remarks" memo, the system sends a customer memo email.
10. Reset Password - When the customer resets the password, the system sends the customer the "Reset Password"Email.
11. new account - When a customer registers through the checkout or account page, theThe system sends a "new account" e-mail to the customer.The

Email sender options

exist WooCommerce > set up > emailIn WooCommerce, you can set the "From" name and "From" address for WooCommerce emails. It is recommended to use an email address that matches your website's domain name to ensure that you receive emails without problems.

Email Template Settings

Through "Email Templates" setting to customize the appearance of your WooCommerce emails. The following aspects can be adjusted:

1. Header image - Enter the URL of the image that you want to display in the email header. you can use themedia, esp. news media> Add New Media File menu option to upload images.
2. footer text - Enter the text to be included below the email body. The available placeholders are:
   • {site_url} - in "set up">"conventional (weapons)">"Website Address (URL)"The URL of your website set in the
   • {site_title} - the title of your site, e.g. "set up">"conventional (weapons)">"Site Title"as set in
3. base color - The color of the WooCommerce email template.
4. background color - Background color of the WooCommerce email template.
5. Email body background color - The main background color.
6. Email Body Color - Main article color.

Once you have completed and saved all changes, you can click on the top of the sectionlink (on a website)to preview your email template.

Edit personal e-mail

From the email notification list, select Manage to the right of the email you wish to edit. On this screen, the following settings can be edited:

1. Enable/Disable - Enable this e-mail notification. (Order details e-mail is sent manually and therefore cannot be disabled)
2. To: (email header) - Enter the recipients of this e-mail (separated by commas). The default is "set up">"conventional (weapons)" set in the site administrator email. Only emails for store managers and administrators have this setting. (i.e. "New Order", "Cancel Order" and "Failed Order" emails.)
3. thematic - Controls the email subject line. Leave it blank to use the default subject. Accepts placeholders.
4. Email Title - Controls the main headers included in e-mail notifications. Leave it blank to use the default headline. Placeholders are accepted. Refund order and order details emails have additional subject and email header fields to accommodate the different payment or refund statuses an order may have.
5. additional element - Add text to appear below the main email content. Placeholders are accepted. The available placeholders are:
   • {site_title} - the title of your site, e.g. "set up">"conventional (weapons)">"Site Title"as set in
   • {site_address}, {site_url} - in "set up">"conventional (weapons)">"Website Address (URL)"The URL of your website set in the
   • {order_date} - the date the order was placed
   • {order_number} - The order number of the associated order.
6. Email Type - Select the format of the e-mail to be sent. Options include:
   • Plain text - a condensed version of the email without any HTML formatting.
   • HTML - A version with rich image formats, different fonts and layouts.
   • Multi-part - HTML and plain text versions of the sent content. The recipient's e-mail client will choose which version to display based on its features and settings.

Summary:

WooCommerce's email settings are powerful and flexible enough to meet a wide range of needs in store operations. With proper settings and customization, you can ensure that every email is a great experience for your customers and enhance your brand image.